Renamed Channels in Teams
In case you hadn’t noticed, we here at Nero Blanco do a lot of migrations. We are fully immersed in tenant-to-tenant migrations these days and we are always seeing and learning interesting issues. Like Microsoft Teams Channels that have been renamed in the Team itself.
Most people now by now that a Team is made up of:
- The Teams wrapper – obviously
- An Office 365 Unified Group
- The Owners and Members of this group are the Owners and Members of your Team
- A SharePoint Library (Template = GROUP#0)
- Each Teams Channel is represented by a folder in the SharePoint site
- Private Channels get their own thing going on. Each private channel has its own SharePoint site collection. Template = TEAMCHANNEL#0
- OneNote notebook
- A Shared Mailbox
- RecipientTypeDetails: GroupMailbox
- This is also where Channel conversations are stored
- They are actually written to the Azure Chat service first then async’d to Teams
- User to User personal chat outside of a Team is saved in a hidden folder in your OWN mailbox “Conversation History\Teams Chat”
Renamed Channels in Teams
So whats the story with renaming a channel. No problems right?
Actually in day to day business, no problem at all. In fact this ugly problem only raises it’s head when you try to migrate a Team from one tenant to anther.
In normal operation inside of Microsoft Teams you can create Channels.
When you create a Channel, it creates a corresponding SharePoint folder structure like this: (so far, so good)
Editing the channel – aka Channel renames
You can also delete, rename channels and tweak the channel settings, assuming of course that you have the correct permissions, but renaming channels presents its own issues later down the line.
When a user RENAMES a channel, the corresponding channel folder in the SharePoint site is NOT renamed. (Although Microsoft Teams does seem to know about the link and continues to function perfectly in the home tenant)
Fast forward to that tenant-to-tenant migration and now at this point you now have a mismatch. This is because the source SharePoint folders were never renamed and the renamed channels are now created as the authoritative folders in the target on the migration tool’s first pass because it uses the current channel name to build the target Team structure initially.
The second pass of the migration tool does the files to files SharePoint data migration, and this is where the old channel name will be created and used.
Some migration tools will do this in a different order, but essentially is is the SharePoint migration that uses the underlying folder structure.
So now you have:
Where are my files?
If you click on the Files tab for your newly migrated channel you would expect to see your Files and Folders present right? but suddenly they are not:
Source Teams Files tab
Target Teams Files tab
But the files ARE in the target SharePoint site – in the old folder name:
How to Resolve Renamed Channels
HINT: An easy way to see the old and new names is to go to the source Team and look at the Files tab and the legacy channel name will be present
Method 1: RECOMMENDED. Move the SharePoint Content
This is the recommended and preferred approach because all the channel conversation will have been migrated into the new Channel, so better to move the files to the new Channel
Move all the files in SharePoint from Support to “Post Migration Support”
Method 2: Rename the SharePoint Folders
Open your Team in SharePoint, by selecting the files tab and choosing “Open in SharePoint”
Find the empty folder that currently has the new Channel name and temp rename it to something else like: [folder name]_new
NB- It is unlikely to be empty though in Teams, as it almost certainly contains the migrated conversation. Some tools will have added an HTML file here, and the conversation is directly in this channel
- “Post Migration Support” becomes
- “Post Migration Support_NEW”
Then rename the original folder to the new channel name
- “Support” becomes
- “Post Migration Support”
Leaving the correct match.
(*you could then delete “Post Migration Support_NEW” assuming it has nothing in it – but this might be unlikely per above)
This will relink the Teams CHANNEL with the SharePoint Folder